Terms of Service

To ensure the successful delivery of services by Ahura Group, you, the Client, agree to the following responsibilities:

1. Clear Project Definition: You will provide a clear, comprehensive, and unambiguous description of your project goals, objectives, and desired outcomes. This includes furnishing all necessary details, specifications, and any existing materials or information required for Ahura Group to fully understand the scope of work. This initial clarity is crucial for aligning expectations and enabling Ahura Group to tailor its services effectively to meet your specific needs.
2. Active Collaboration: You will actively collaborate with Ahura Group throughout the project. This includes being readily available for communication, participating constructively in meetings and discussions, and providing timely and relevant insights that may contribute to the project's success. Your active engagement is vital for a productive partnership and ensures that Ahura Group can leverage your expertise and understanding of your business.
3. Timely Provision of Materials: You are responsible for providing all information and documentation necessary for the successful completion of our services. This includes, but is not limited to, financial records, tax documents (e.g., W-2s, 1099s, K-1s), prior tax returns, and access to any relevant systems or platforms. All requested information must be provided promptly to avoid delays and ensure compliance with deadlines. Timely provision of accurate materials allows Ahura Group to deliver precise, compliant, and efficient service.
4. Tax Information and Documentation: It is your responsibility to provide all information required for the preparation of accurate and complete tax returns. You agree to supply us with complete and truthful information on a timely basis and represent that the information provided is accurate and complete to the best of your knowledge. We will rely solely on the information you provide, including but not limited to source documents (e.g., W-2s, 1099s, and other third-party records), without independent verification. We are not responsible for errors or omissions resulting from inaccurate, incomplete, or untimely information supplied by you.
5. Substantiation of Deductions: You represent that you maintain adequate records to substantiate any deductions or credits claimed on your tax returns. It is your responsibility to ensure the accuracy and legitimacy of the information provided. We are not responsible for disallowed deductions, penalties, or interest resulting from inadequate documentation.
6. Review of Prepared Returns: You are responsible for carefully reviewing all tax returns prepared by us before signing or authorizing us to electronically file them. By providing your signature or e-file authorization, you acknowledge that you have reviewed and approved the returns. The final responsibility for the accuracy of your tax returns rests solely with you.
7. Estimated Tax Payments: If you are required to make quarterly estimated tax payments, it is your responsibility to ensure they are made accurately and on time. Failure to do so may result in penalties and interest, for which we are not liable.
8. Record Retention: You must retain all documents, canceled checks, and other data supporting your income and deductions for a minimum of five (5) years. These records may be necessary to substantiate your tax returns in the event of an audit or examination. Our working papers and files are not a substitute for the original records you are required to maintain. All original records will be returned to you upon the conclusion of our engagement.
9. Audit and Examination: Taxing authorities, including the IRS, have the right to examine and audit your tax returns. You are responsible for maintaining documentation to substantiate your reported income and deductions. Unless specifically agreed to in writing, our engagement does not include responding to IRS inquiries, audits, or other tax authority examinations. Additional services related to these matters will be provided only under a separate agreement.
10. Limitation of Liability: Our liability for any claim arising from the services we provide is limited to the total fees paid to us for those services. We are not responsible for any taxes, penalties, interest, or other amounts assessed against you resulting from the information provided or the positions taken on your returns.
11. Communication of Changes: You agree to promptly inform us of any changes to your financial situation or tax status that may affect your tax returns. Failure to communicate such changes may impact the accuracy and completeness of your returns, for which we are not liable.
12. Consequences of Delay: Any failure to provide the necessary materials in a timely manner, as reasonably requested by Ahura Group, may result in delays to the project timeline and will incur additional charges. These additional charges will be calculated at Ahura Group's standard hourly rate for the time spent managing the delay and any resulting rework or rescheduling. This policy ensures fair compensation for Ahura Group's time and resources in the event of client-induced delays.
13. Incorrect Information and Additional Expenses: If you provide inaccurate, incomplete, or misleading information that results in additional work or corrections, you will be responsible for any resulting additional expenses. These expenses will be charged at Ahura Group's standard hourly rate. This policy ensures that the costs of addressing inaccuracies are fairly accounted for and compensated.
14. Prompt Feedback and Approvals: You will review deliverables presented by Ahura Group and provide clear and constructive feedback or approvals within the agreed-upon timeframes. Your timely responses are essential to keep the project on schedule and ensure that the final deliverables meet your expectations. Delays in feedback can impede progress and potentially impact the project's overall success.
15. Designated Contact Person: You will designate a primary contact person who has the authority to make decisions and provide all necessary information on your behalf. This will facilitate efficient communication and decision-making throughout the project, streamlining the process and ensuring clarity in all interactions.
16. Adherence to Payment Terms: You agree to adhere to the payment terms as outlined in the applicable agreement or elsewhere in these Terms of Service. Timely payment is a fundamental aspect of the service agreement and ensures the continuity of services.
17.Professional Conduct: You will engage with Ahura Group's team in a professional, respectful, and courteous manner. Maintaining a positive and collaborative environment is conducive to a successful working relationship.
18. Realistic Expectations: You acknowledge that the successful outcome of the project requires a collaborative effort and maintain realistic expectations regarding project timelines, deliverables, and overall results. Open communication about expectations at the outset is crucial for a mutually satisfactory outcome.

If you have any questions regarding these responsibilities or the documentation required to meet IRS requirements, please contact our office for further assistance.

By agreeing to these responsibilities, you contribute to a productive and efficient working relationship, ensuring that Ahura Group can deliver high-quality services that align with your objectives.

Our tax planning and advisory services are based on current tax laws and regulations, which are subject to change. We provide these services to assist you in understanding and managing your tax obligations. However, the tax advice we offer is limited to the information you provide, and we rely solely on the accuracy and completeness of that information without independent verification. We are not responsible for any consequences arising from inaccurate, incomplete, or untimely information provided by you.

While we strive to deliver accurate and effective tax planning strategies, we cannot guarantee specific tax outcomes or the acceptance of any tax positions by federal, state, or local taxing authorities. You acknowledge that the implementation of any tax strategy may result in additional taxes, penalties, or interest, for which we are not liable.

You are responsible for consulting with us before engaging in significant transactions that may have tax implications. Failure to seek timely advice may result in unintended tax consequences, and we bear no responsibility for issues arising from the lack of such consultation.

Any tax advice intended to be relied upon must be provided in writing. Oral statements or informal comments should not be considered definitive and are not intended for reliance. In certain complex matters, we may consult with third-party specialists; however, we are not responsible for the accuracy or consequences of advice provided by these third parties.

You acknowledge that it is your responsibility to implement any tax planning strategies discussed. Our role is limited to providing advisory services, and we do not assume responsibility for the execution or outcomes of any strategies you choose to implement.

Our liability for any claim arising from the tax planning and advice services we provide is limited to the total fees paid to us for those services. We are not liable for any taxes, penalties, interest, or other damages resulting from the use or implementation of tax advice provided.

If you have any questions regarding our tax planning and advisory services or require further clarification, please contact our office.

You are solely responsible for identifying and fulfilling all tax filing obligations with applicable state and local tax authorities. These obligations may include, but are not limited to, income, franchise, sales, use, property, and unclaimed property taxes. We do not undertake to independently verify or monitor your compliance with these obligations.

If, during our engagement, we become aware of potential additional state or local tax filing requirements, we may inform you. However, such notification does not constitute an undertaking to research or confirm these obligations unless you specifically request, and we agree in writing, to perform such services.

Failure to file required state or local tax returns may result in penalties, interest, or other adverse consequences. We are not responsible for any liabilities arising from your failure to file, or delays in filing, these returns. If you require assistance in determining your state and local tax filing obligations, please notify us in writing. We can then discuss the scope of services and related fees to address these matters.

Implementing these revisions clarifies the client's responsibilities regarding state and local tax filings and limits the firm's liability concerning these obligations.

Clients who are U.S. taxpayers and hold foreign financial assets may have specific reporting obligations under U.S. law. Both the client and Ahura Group have defined responsibilities to ensure compliance with these requirements.

Client Responsibilities:

1. Disclosure of Foreign Financial Assets: Clients must fully and accurately disclose all relevant foreign financial assets to Ahura Group in a timely manner. This includes, but is not limited to, foreign bank accounts, brokerage accounts, mutual funds, and other financial instruments held outside the United States.
2. Providing Documentation: Clients must provide all necessary documentation and information required to prepare and file appropriate reports. This may include account statements, ownership records, and other supporting materials.
3. Notification of Changes: Clients must promptly inform Ahura Group of any changes to their foreign financial holdings or any new filing obligations that arise during the engagement period.
4. Review of Filings: Clients are responsible for reviewing all documentation and filings prepared by Ahura Group and confirming the accuracy and completeness of the information provided before submission.
5. Timely Communication: Clients must communicate any potential issues, omissions, or concerns regarding their foreign financial assets as soon as they become aware of them to allow for timely and accurate reporting.

Ahura Group Responsibilities:

1. Assessment of Filing Requirements: Ahura Group will evaluate whether the client is subject to U.S. reporting obligations concerning foreign financial assets, including but not limited to:

•         • FinCEN Form 114 (Report of Foreign Bank and Financial Accounts - FBAR)
•         • IRS Form 8938 (Statement of Specified Foreign Financial Assets)

2. Preparation of Filings: Upon receiving accurate and complete information from the client, Ahura Group will prepare the necessary forms and documentation required for compliance with U.S. regulations.
3. Advising on Compliance: Ahura Group will provide guidance on applicable filing thresholds, deadlines, and the consequences of non-compliance to assist clients in meeting their legal obligations.
4. Accuracy of Filing: Ahura Group will use reasonable professional care and diligence in preparing filings based on the information provided by the client but is not responsible for inaccuracies or omissions resulting from incomplete or incorrect client disclosures.
5. Confidentiality: Ahura Group will maintain the confidentiality of all client information in accordance with applicable federal laws, including the Internal Revenue Code (IRC) §7216, the Gramm-Leach-Bliley Act, and the Federal Trade Commission's Safeguards Rule. In addition, Ahura Group complies with the New Jersey Identity Theft Protection Act (N.J.S.A. 56:8-161 to 56:8-166) and other applicable New Jersey privacy laws. Client information will only be disclosed as required by law or with the client’s written consent.

Limitations of Liability:

Ahura Group's responsibility is limited to preparing and advising on the filings based on the information provided by the client. The client remains ultimately responsible for the completeness and accuracy of the information disclosed. Ahura Group is not liable for any penalties, interest, or legal consequences arising from the client's failure to provide accurate and timely information or to comply with applicable U.S. laws and regulations.

By engaging Ahura Group, clients acknowledge their understanding of and agreement to these responsibilities regarding U.S. filing obligations for foreign financial assets.

Client Responsibilities:

1. Timely Request for Extension: Clients must notify Ahura Group in writing at least 15 days before the original filing deadline if they require an extension.
2. Provision of Information: Clients must provide all necessary information and documentation to support the extension request promptly.
3. Payment of Estimated Taxes: Clients are responsible for paying any estimated taxes due by the original filing deadline, as extensions do not extend the time to pay taxes owed.

Ahura Group Responsibilities:

1. Preparation and Filing of Extension: Upon timely receipt of the client's request and necessary information, Ahura Group will prepare and file the appropriate extension forms.
2.Confirmation of Filing: Ahura Group will provide written confirmation to the client once the extension has been filed.
3.Advisory on Payment Obligations: Ahura Group will inform clients of any estimated tax payments due by the original filing deadline.

Limitations of Liability:

Failure to provide timely notice or necessary information may result in the inability to file an extension, leading to potential penalties and interest for late filing or payment. Ahura Group is not responsible for penalties or interest resulting from the client's failure to pay estimated taxes by the original deadline.

Clients may receive tax notices from federal, state, or local tax authorities. Both the client and Ahura Group have defined responsibilities in handling these notices to ensure timely and accurate responses.

Client Responsibilities:

1. Prompt Notification: Clients must notify Ahura Group in writing within 10 business days of receiving any tax notice, audit request, or correspondence from a tax authority.
2. Providing Documentation: Clients must provide a copy of the tax notice and any supporting documentation requested by Ahura Group to facilitate a proper response.
3. Authorization to Respond: Clients must provide written authorization for Ahura Group to communicate with tax authorities on their behalf if representation is required.
4. Timely Communication: Clients must promptly respond to any requests for additional information to ensure compliance with response deadlines and prevent unnecessary penalties or interest.
Ahura Group Responsibilities:

1. Evaluation of Tax Notice: Upon timely receipt of a tax notice and supporting documentation, Ahura Group will evaluate the nature of the notice and determine the appropriate course of action.
2. Preparation of Response: Ahura Group will prepare a response to the tax authority if the notice is related to services provided under the engagement agreement and within the scope of services outlined.
3. Communication with Client: Ahura Group will inform the client of the proposed response, any potential liabilities, and the implications of the notice.
4. Submission of Response: With the client’s authorization, Ahura Group will submit the response to the tax authority on behalf of the client and keep the client informed of the outcome.

Limitations:
• Ahura Group is not responsible for responding to tax notices if the client fails to provide timely notification or necessary information.
• Any additional services required to respond to tax notices beyond the original scope of engagement may incur additional fees, which will be communicated to the client before proceeding.
• Fees for responding to tax notices will be billed at the applicable hourly rate and are not included as part of the tax preparation fees.

By engaging Ahura Group, clients acknowledge their understanding of and agreement to these responsibilities regarding the handling of tax notices.

Ahura Group is committed to providing timely and effective service. The following outlines the responsibilities and procedures regarding scheduling appointments and communication.

Client Responsibilities:

1. Scheduling Appointments: Clients must schedule all appointments in advance through the designated scheduling portal on our website, via phone, or by email.
2. Providing Accurate Information: Clients must provide accurate and complete information when scheduling appointments to facilitate efficient service delivery.
3. Rescheduling or Cancellations: Clients must provide at least 24 hours' notice if they need to reschedule or cancel an appointment. Failure to provide timely notice may result in a cancellation fee, billed at the applicable hourly rate.
4. Timely Communication: Clients must respond promptly to requests for additional information to avoid delays in service and ensure deadlines are met.

Ahura Group Responsibilities:

1. Appointment Confirmation: Ahura Group will confirm all scheduled appointments via email or other agreed-upon communication channels.
2. Timely Response: Ahura Group will endeavor to respond to client inquiries within two business days. Urgent matters should be clearly marked to prioritize response.
3. Communication Security: Ahura Group will maintain the confidentiality of communications in accordance with federal regulations, including the Gramm-Leach-Bliley Act, and New Jersey-specific privacy laws such as the New Jersey Consumer Fraud Act (N.J.S.A. 56:8-1 et seq.).
4. Documentation Handling: Ahura Group will securely handle and store all client documentation in compliance with applicable federal and state laws.

By scheduling appointments or communicating with Ahura Group, clients agree to these terms and acknowledge their responsibilities in facilitating effective and compliant communication.

Ahura Group is committed to providing transparent and fair pricing for our professional accounting services. Our fees are determined based on various factors, including the complexity of the services required, the expertise and experience of our team members involved, and the specific type of engagement. Detailed fee arrangements will be outlined in our engagement letters or separate agreements with clients.

Fee Structures

We utilize several common fee structures to best suit our clients' needs:

Hourly Billing: For certain services, particularly those where the scope of work may vary or is not fully defined at the outset, we may bill on an hourly basis. Our hourly rates depend on the professional level of the staff member performing the services, taking into account their experience and expertise. We will provide an estimate of the anticipated hours required for the engagement whenever possible.
Fixed Fees: For well-defined services or projects, such as tax return preparation or agreed-upon procedures, we often offer fixed fees. This provides clients with cost certainty upfront. The specific fixed fee will be determined based on the complexity and scope of the engagement.
Value-Based Pricing: In some cases, particularly for consulting or advisory services where the value we provide is directly linked to specific outcomes or benefits for the client, we may agree on a value-based fee structure. This approach aligns our compensation with the success and value we deliver to your business.
Retainer Fees: For ongoing accounting or advisory services, clients may engage us on a retainer basis. A retainer fee involves a client paying a predetermined amount in advance for a specified period to secure our services. The specifics of the retainer agreement, including the scope of services covered and the payment schedule, will be detailed in a separate agreement. The retainer fee will be earned as we provide services and will be applied to our invoices.

Engagement-Based Payments

Ahura Group offers flexible engagement options with monthly or biweekly payment plans to accommodate our clients' needs.

For clients enrolled in payment plans or subscription-based engagements, the contract start date is based on the date of the first payment received. The agreement automatically renews annually on the anniversary of the initial payment. Clients must provide a minimum of 30 business days' written notice prior to termination of the contract. Upon termination, the remaining balance is due in full. Any services outside the agreed scope of engagement, including but not limited to tax preparation, bookkeeping reviews, advisory services, additional reviews, external consultations, or other professional services, will be invoiced separately at our standard hourly rates.

Clients who do not comply with the "Your Responsibilities" section of the Terms of Service may incur additional fees. These fees reflect the extra time and resources required to address out of scope work and will be invoiced separately at our standard hourly rates.

Early termination of an engagement-based payment plan may result in additional charges. Clients who terminate their agreement before the end of the agreed term will be responsible for any outstanding balance and may incur an early termination fee equivalent to the remaining unpaid portion of the contract. This fee accounts for the resources and time allocated to the engagement. Specific early termination fees and conditions will be detailed in the individual agreement.

Fees for Recalculations and Amended Returns

Additional fees may apply for services requiring recalculations or the preparation of amended tax returns. The amount of such fees will depend on the complexity of the changes required and the time involved.

Amendments Due to Client-Provided Information: If an amendment is necessary due to errors or omissions in the information provided by the client, standard amendment fees will apply.
Amendments Due to Firm Error: In the event that an amendment is required due to an error on the part of Ahura Group, we will typically not charge an additional fee for the necessary corrective work.
Fees for Amended Returns Prepared by Others: When we are asked to amend a tax return originally prepared by another firm, our fees will be based on the complexity of the amended return and will be comparable to the fees for preparing an original return of similar complexity.

Retainer Agreements

For clients seeking ongoing services, we offer a non-refundable retainer agreements that provide dedicated access to our expertise. These agreements typically involve an upfront payment for a specified number of service hours or a defined scope of work over a set period. The specific terms of the retainer, including the fee amount, billing frequency, scope of services, and term of the agreement, will be outlined in a separate written agreement. Unused portions of the retainer fee may be handled as specified in the individual agreement.

Disputed Transactions

If you have any questions or concerns regarding an invoice, please notify us in writing within 15 days of the invoice date. We are committed to addressing and resolving any discrepancies promptly and professionally through communication and negotiation. If a resolution cannot be reached through direct discussion, both parties agree to consider non-binding mediation in Ahura Group's offices as an initial step to resolve the dispute.

A fee of $35 will be charged for each disputed transaction. Additionally, any time spent addressing disputed transactions, including but not limited to researching, responding, or resolving the matter, will be billed at our standard hourly rate. Clients are responsible for all fees associated with returned payments, and we reserve the right to suspend services until the outstanding balance is settled in full.

Bounced Checks and Payment Failures

A processing fee of $35.00, or the maximum amount permitted by applicable law, will be charged for any checks returned for insufficient funds or due to account closure. In the event of a payment failure, such as a bounced check or a credit card chargeback (outside of legitimate disputed transactions), Ahura Group reserves the right to suspend services until the outstanding balance and any applicable fees are paid in full. We will notify you of any payment failure and outline the necessary steps to rectify the situation, including acceptable methods for making a replacement payment.

General Payment Terms

We accept various forms of payment. All fees are stated in and are exclusive of any applicable taxes. Ahura Group reserves the right to modify its fee structure and rates with reasonable prior notice to clients. Late payments may be subject to interest charges at a rate of per month on the outstanding balance. For more information regarding late payments and associated fees, please refer to the Penalties and Interest Charges section of the Terms of Service.

1. Introduction
This section sets forth the terms and conditions governing penalties and interest charges in the event of overdue payments for services rendered by Ahura Group ("Company," "we," or "us") to clients ("Client" or "you"). These terms are incorporated into the Client’s agreement with Ahura Group and are intended to ensure timely payment while covering the administrative costs associated with overdue balances. By entering into this agreement, you acknowledge and agree to comply with the penalties and interest charges as outlined below.

2. Late Payment Fees
a. Interest Charges: If any amount due to Ahura Group remains unpaid beyond the applicable grace period specified in the Client’s agreement, interest will be charged on the overdue balance. The interest rate applied shall be 16% per annum, which will be calculated on a monthly basis as 16%/12 per month, starting 15 calendar days after the original invoice due date. This interest will accrue on the total outstanding balance until full payment is received.
b. Flat Late Fee: In addition to interest charges, a flat late fee of $50 will be assessed if any payment remains unpaid for more than 30 calendar days past the original invoice due date. This fee is intended to cover the administrative costs incurred by Ahura Group in processing overdue payments and sending reminders.

3. Grace Period
A grace period of 15 calendar days will be provided from the invoice due date before interest charges or late fees are applied. During this period, no penalties or interest will accrue. This grace period is designed to allow for minor delays in processing payments and to foster goodwill in client relationships.

4. Notification for Overdue Payments
a. Initial Notification: Invoices are due upon receipt unless otherwise specified. If payment is not received, Ahura Group will send an email notification to the Client within 15 business days after sending the intial invoice. The notification will remind the Client of the overdue balance and reference the payment terms outlined in this agreement.
b. Subsequent Notifications: If payment remains outstanding after the grace period has expired, a second notification will be sent detailing the interest charges, late fees, and any further actions that may be taken. If the overdue balance persists, further formal notifications may be issued, and Ahura Group may pursue additional measures to recover the outstanding amount.

5. Nature of Charges
All late fees and interest charges imposed by Ahura Group are intended to compensate for the additional administrative costs associated with managing overdue accounts. These costs may include, but are not limited to, expenses related to sending reminders, processing payments, updating accounting records, and any efforts made to recover the overdue amount. The imposition of such charges is not intended to serve as a punitive measure but as a means to recover operational costs related to overdue payments.

6. Enforceability and Agreement
By entering into an agreement with Ahura Group, the Client agrees to the imposition of penalties and interest charges as outlined in this section. These charges will only apply if they are expressly stated in the written agreement between the parties. Any amendments to the penalties, interest rates, or late fees outlined in this section must be mutually agreed upon in writing by both parties.

7. Review and Compliance
Ahura Group reserves the right to periodically review and amend these penalties and interest charges in accordance with prevailing industry standards, applicable state and federal laws, and any other factors deemed necessary by the Company. If any changes are made, the Client will be provided with written notice of such changes in advance of their implementation.

8. Default and Collection
If a Client’s account remains unpaid for a period of 60 days or more, Ahura Group reserves the right to pursue collection of the overdue balance. This may include, but is not limited to, engaging third-party collection agencies or legal action to recover the outstanding amount. The Client shall be responsible for all costs incurred in such collection efforts, including legal fees, collection agency fees, and court costs.

9. Conclusion
The penalties and interest charges described herein are intended to ensure the timely payment for services rendered by Ahura Group and to offset the administrative costs of managing overdue accounts. By agreeing to these terms, you acknowledge and accept that any overdue payments will incur interest and late fees as outlined above. You are encouraged to make timely payments in accordance with the terms of your agreement to avoid these charges.

1. Information We Collect and How We Use It

Ahura Group collects various types of information from our clients to effectively deliver our comprehensive range of accounting, tax, and related services . As previously outlined, this information may encompass personal identification details, financial records, tax-related documents, communication logs, and other data essential for the specific services we are engaged to provide. Ahura Group is a full-service certified public accounting firm assisting individuals and business owners with a wide array of services, including individual and business tax preparation and planning, tax consulting, IRS tax resolution, bookkeeping services, payroll services, and specialized services for digital entrepreneurs and social influencers . The nature and extent of the information we collect will depend on the specific services you request from us.  
We utilize the collected information to fulfill our contractual obligations to you, to provide the accounting, tax, and related services you have requested, to ensure our compliance with all applicable legal and regulatory requirements, to facilitate effective communication with you regarding your services, and to continually improve the quality and scope of the services we offer. The specific purposes for which we collect and use your information will be clearly communicated to you at the point of collection or as detailed within our comprehensive privacy policy.
Transparency regarding the types of information we collect and how we use it is not only a matter of ethical practice but also a fundamental requirement under prevailing data privacy laws, such as the New Jersey Data Privacy Act (NJDPA) and the Gramm-Leach-Bliley Act (GLBA) . These regulations emphasize the importance of businesses being upfront and clear with consumers about their data handling practices. For instance, the NJDPA mandates that businesses provide clear privacy notices detailing the categories of personal data collected and the purposes for which it is processed . Similarly, the GLBA requires financial institutions to explain their information-sharing practices to their customers . This consistent legal emphasis across both state and federal regulations underscores the critical importance of Ahura Group maintaining transparency in our data collection and usage practices, which is essential for both legal compliance and fostering a relationship of trust with our clients.

  2. Security Measures Implemented by Ahura Group

Ahura Group has implemented and diligently maintains a comprehensive information security program meticulously designed to protect the confidentiality, integrity, and availability of your valuable information. This robust program incorporates a multi-layered approach, encompassing administrative, technical, and physical safeguards that are in strict alignment with the stringent requirements of the GLBA Safeguards Rule, the guidelines set forth by the Internal Revenue Service (IRS), and the prevailing cybersecurity best practices specifically tailored for CPA firms.

  A. Technical Safeguards:

We employ industry-standard encryption protocols to ensure the protection of your sensitive data both when it is securely stored on our systems (at rest) and when it is being transmitted across networks (in transit) . The FTC Safeguards Rule explicitly mandates the encryption of customer information both while it is being transmitted and when it is stored on our systems, recognizing encryption as a fundamental technical safeguard for protecting sensitive data from unauthorized access . Furthermore, the use of robust encryption technologies is highlighted as a key feature of secure tax accounting software, which is directly relevant to the nature of the services provided by Ahura Group.
  Access to client information is rigorously controlled through the implementation of multi-factor authentication (MFA), a security measure that requires individuals to provide at least two distinct forms of verification before they are granted access to sensitive data . This significantly enhances security by adding extra layers of protection beyond just a username and password, thereby minimizing the risks associated with unauthorized access . Cybersecurity best practices for CPA firms in 2025 strongly recommend the use of MFA to strengthen access controls and mitigate the potential for unauthorized access . Moreover, the FTC Safeguards Rule explicitly requires the implementation of MFA for any individual accessing customer information, underscoring its importance in protecting sensitive financial data.
  Our network infrastructure is fortified with the use of robust firewalls and sophisticated intrusion detection and prevention systems. These critical components work in concert to continuously monitor our network traffic, identify and block any unauthorized access attempts, and prevent malicious activity from compromising our systems and your data . The implementation of strong firewalls and intrusion detection systems is recognized as an essential practice for safeguarding an accounting firm's network against a wide range of external cyber threats .  
To maintain the security and operational stability of our technological environment, we adhere to a strict regimen of regular software updates and security patching. This proactive approach ensures that any known vulnerabilities within our software and operating systems are promptly addressed, thereby minimizing the potential for exploitation by malicious actors . Cybersecurity guidance for CPA firms emphasizes the critical importance of regularly patching and updating all devices and software to address any identified vulnerabilities and keep systems secure . Additionally, partnering with a managed IT services provider to ensure that antivirus and anti-malware software is consistently up to date is a recommended best practice . The AICPA cybersecurity checklist also suggests setting computers to automatically update the operating system and key applications as a fundamental security measure .  
We employ reputable and regularly updated antivirus and anti-malware software across all our systems. This crucial layer of defense works to detect, quarantine, and remove any malicious software that may attempt to infiltrate our systems and compromise the integrity or confidentiality of your data . Utilizing effective virus-scanning software is considered a basic yet indispensable step in protecting sensitive client data . Furthermore, industry experts often recommend specific antivirus solutions, such as Sophos, Bitdefender, and McAfee, for their proven effectiveness in safeguarding business environments .  
To proactively identify and address any potential security weaknesses within our infrastructure, we conduct regular vulnerability assessments and penetration testing of our systems and applications. These rigorous testing procedures help us to uncover and remediate any security flaws before they can be exploited by malicious actors, ensuring the ongoing security of your information . Scheduling regular penetration testing is a recommended cybersecurity practice for uncovering vulnerabilities in systems before they can be exploited . Moreover, periodic penetration testing and vulnerability assessments are specifically listed as methods to effectively monitor the overall effectiveness of our implemented security safeguards .  

B. Administrative Safeguards:

Ahura Group has established and diligently maintains a comprehensive Written Information Security Plan (WISP) that serves as a foundational document outlining our detailed policies and procedures for the protection of your information. This WISP is a critical requirement under both the GLBA Safeguards Rule and the guidelines issued by the IRS, reflecting our commitment to adhering to the highest standards of data security . The GLBA Safeguards Rule explicitly mandates that all tax return preparation firms, regardless of their size, must develop, implement, and maintain a WISP . This plan describes in detail how our business is prepared to protect the nonpublic personal information of our consumers . Compliance with the FTC Safeguards Rule, often formalized through the creation and regular updating of a WISP, is a legal obligation for all accounting and bookkeeping firms that handle client financial data .
  Access to client information within Ahura Group is strictly controlled and granted on a need-to-know basis. We adhere to the principle of least privilege, ensuring that only authorized personnel who require access to specific data to perform their assigned job responsibilities are granted that access . The FTC Safeguards Rule requires the implementation of access controls and the regular reevaluation of whether an individual's access aligns with their legitimate business needs . Operating on a strict need-to-know basis when assigning access rights is a fundamental practice for enhancing cybersecurity within accounting firms .
  All employees at Ahura Group undergo regular and comprehensive security awareness training programs. These educational initiatives are designed to equip our team with the knowledge and skills necessary to identify potential security threats, such as phishing attacks and ransomware, and to ensure they fully understand their individual responsibilities in protecting the confidentiality and security of client information . Investing in ongoing employee training is recognized as a critical strategy for significantly strengthening a firm's overall cybersecurity posture . Recognizing that human error is a significant contributing factor to cyber breaches, we emphasize the importance of continuous education and awareness to mitigate these risks . Educating employees through refresher courses and comprehensive training programs ensures that our team remains up-to-date on the latest cybersecurity threats and effective preventative measures .  
Ahura Group has established clear and comprehensive internal policies and procedures that govern the proper handling and security of all client data. These documented guidelines ensure consistent and secure practices across all aspects of our firm's operations . CPA firms are advised to begin by thoroughly evaluating their existing data privacy policies and procedures to ensure they are reasonable, effective, and aligned with current best practices and regulatory requirements . Maintaining a comprehensive WISP that accurately reflects our firm's implemented security measures is a cornerstone of our administrative safeguards .  
To further enhance the security of client information, Ahura Group conducts thorough background checks on all employees who will have access to sensitive client data. This measure helps to mitigate potential internal risks and ensures that individuals entrusted with client information have a demonstrated history of trustworthiness and reliability . Running thorough background checks on potential employees is a recommended practice for protecting an accounting firm from internal threats, including theft, fraud, and security breaches .  
In strict accordance with the FTC Safeguards Rule, Ahura Group has designated a qualified individual who is directly responsible for overseeing our comprehensive information security program. This designated individual is tasked with ensuring the effective implementation, ongoing maintenance, and continuous improvement of our security measures . The FTC Safeguards Rule explicitly mandates that financial institutions appoint a qualified individual to oversee and be accountable for their information security program . This ensures that there is clear leadership and accountability for all aspects of our data security efforts.  

C. Physical Safeguards:

Ahura Group maintains stringent physical security measures to protect our premises, including our offices and data storage areas, from unauthorized access. These measures are designed to prevent any physical intrusion that could potentially lead to the compromise of client information . Prioritizing physical security is a critical component of cybersecurity for accounting firms, and recommended measures include implementing access controls, maintaining visitor logs, and utilizing security cameras to ensure that only authorized individuals can enter sensitive areas or access physical documents and devices . Additionally, securing hard copy documents in locations that are not accessible to visitors is a fundamental best practice .  
All physical documents containing sensitive client information are securely disposed of through the use of professional-grade shredders. This ensures that the information is rendered completely unreadable and prevents any possibility of unauthorized retrieval or reconstruction . Shredding physical documents containing sensitive information is a widely recommended proper disposal method . For example, regulations specify that paper records containing sensitive information must be shredded, pulverized, burned, or pulped until the information is completely unreadable and cannot be reconstructed .  
Backup media containing client data is stored securely in a separate, access-controlled location. This ensures that in the event of a disaster or security incident affecting our primary systems, we have the ability to recover your data and minimize any potential disruption to our services . Maintaining secure storage for backup media is a critical element of a comprehensive data security and disaster recovery plan .  
Access to our server rooms and other critical infrastructure areas is strictly limited to authorized personnel only. This physical restriction helps to prevent unauthorized individuals from gaining access to the core systems that house and process client data . Best practices suggest that server rooms should be located in the interior of the building, without any windows, and with tightly controlled physical access to ensure the security of the critical equipment housed within .  
Ahura Group has also implemented clean desk policies within our offices. These policies require employees to clear their desks of any sensitive client information at the end of each workday and whenever they step away from their workstations. This simple yet effective measure minimizes the risk of sensitive information being inadvertently exposed or accessed by unauthorized individuals who may be present in the office.
The FTC Safeguards Rule serves as the overarching framework guiding Ahura Group's comprehensive security program. This rule mandates specific administrative, technical, and physical safeguards that financial institutions, including CPA firms, must implement to protect customer information . Non-compliance with the Safeguards Rule carries significant risks, including the potential for substantial financial penalties and irreparable damage to our firm's reputation . The rule provides a detailed roadmap for establishing and maintaining a robust information security program, making it a central pillar of our security strategy. Complementing these broad federal requirements, the IRS provides specific guidelines, particularly within IRS Publication 4557, that focus on the protection of taxpayer data . These IRS guidelines offer tailored recommendations for tax professionals, ensuring that Ahura Group adheres to both general financial data protection standards and the specific requirements for safeguarding taxpayer information. This dual compliance demonstrates our commitment to the highest levels of data security within our capacity as tax professionals. Furthermore, Ahura Group recognizes that the cybersecurity landscape is constantly evolving. Therefore, we actively incorporate cybersecurity best practices specifically recommended for CPA firms in 2025 . These best practices emphasize the critical need for a proactive and adaptive security posture, including continuous threat monitoring, the development and regular testing of incident response plans, and the strategic adoption of advanced security technologies. This forward-thinking approach ensures that our security measures are not static but are continuously evaluated and enhanced to effectively address emerging cyber threats and maintain the highest level of protection for our clients' valuable information.

3. Data Retention and Disposal Practices

Ahura Group maintains data retention policies and procedures that are in strict compliance with all applicable legal and regulatory requirements, as well as established industry best practices for data management . We are committed to retaining client information only for the duration necessary to fulfill the specific purposes for which it was collected, to provide the requested accounting, tax, and related services, to meet our obligations under relevant laws and regulations (such as those stipulated by the IRS regarding the retention of tax records), and for other legitimate business purposes . For instance, the IRS generally requires that records supporting items on a tax return be retained until the period of limitation for that return expires . Financial institutions are also typically required to securely dispose of customer information after a certain period, often two years from the last date of use, unless a longer retention period is mandated by law or required for legitimate business needs . Establishing comprehensive data retention policies that include category-specific retention schedules and implementing automated data lifecycle management systems are crucial for ensuring that data is not retained longer than necessary while also respecting clients' privacy rights .
  Once client information is no longer required to fulfill these necessary purposes, Ahura Group ensures its secure and responsible disposal through the utilization of methods specifically designed to prevent any unauthorized access or potential for data recovery . Secure data disposal methods include techniques such as data anonymization, the physical shredding of paper documents, and the secure deletion or modification of digital records to render them unrecoverable . For both paper and electronic records, we consult reputable sources like the National Institute of Standards and Technology (NIST) Special Publication 800-88 or ISO 27001 for guidance on best practices in destruction and sanitization . Regulations specify that sensitive paper records must be shredded, pulverized, burned, or pulped until the information is completely unreadable, and secure data destruction for electronic records involves overwriting sensitive information with random data to ensure it cannot be retrieved . The FTC Safeguards Rule also mandates that customer information must be securely disposed of when it is no longer needed for legitimate business or legal reasons .  
For electronic data, our disposal practices include the use of specialized secure deletion software and advanced data overwriting techniques. These methods ensure that the data is not simply deleted but is effectively overwritten multiple times, making it virtually impossible to retrieve or reconstruct the information, even with sophisticated forensic tools . Specifically, electronic information should be deleted and overwritten to ensure it is unrecoverable . All physical documents that contain sensitive client information are securely shredded using professional-grade shredders. This process renders the paper into small, indistinguishable pieces, effectively destroying the information and preventing its unauthorized access or use .  
Data retention policies at Ahura Group are carefully crafted to strike a crucial balance between meeting all applicable legal and regulatory obligations, such as the IRS's specific record retention requirements for tax-related documents, and adhering to the fundamental principle of data minimization. This principle advocates for limiting the amount of data stored to only what is strictly necessary, thereby reducing the overall potential risk exposure. Indefinite retention of data is generally discouraged, as it increases the attack surface and the potential impact of a security breach. Secure data disposal is a critical process that extends beyond simple deletion or discarding. It requires the implementation of specific and robust methods, including physical shredding for paper documents and secure data overwriting or anonymization for electronic data. These techniques are essential to ensure that data is truly unrecoverable, even with advanced forensic efforts, thus preventing potential data breaches long after the information is no longer actively used. The implementation of automated data lifecycle management systems offers a significant advantage in ensuring consistent and effective adherence to established data retention and disposal schedules. By automating these processes, Ahura Group can minimize the risk of human error, ensure that data is not retained for longer than necessary, and maintain a comprehensive audit trail of all data disposal activities, ultimately strengthening our compliance posture and reducing potential risks associated with outdated or unnecessary data.

4. Third-Party Vendors and Their Security

Ahura Group engages with carefully selected third-party vendors, which includes SuiteDash, to enhance the delivery of our services and provide specialized functionalities to our clients. We are deeply committed to ensuring that all such vendors maintain security practices that are commensurate with the sensitivity of any client information they may have access to or process on our behalf . Our vendor selection process incorporates a thorough and rigorous due diligence phase, during which we meticulously assess their existing security controls, their established security policies, and their overall compliance with relevant industry standards and applicable regulations . This comprehensive assessment helps us to make informed decisions about which vendors meet our stringent security requirements.  
Our due diligence process aligns with established best practices for third-party security and compliance audits, which typically involve several key steps . These steps include a comprehensive identification of all active partnerships, followed by a careful tiering of vendors based on the level of risk they present to our organization. This risk assessment considers factors such as the sensitivity of the data shared with the vendor, the extent of their access to our networks, whether they host or build applications for us, their level of physical access to our facilities, and their potential to disrupt our key business processes. Based on this risk tiering, we develop tailored assessment plans that align with recognized security frameworks such as ISO 27000 series or NIST 800 series. We often utilize standardized information gathering questionnaires to efficiently collect security-related information from our vendors in a consistent format. Furthermore, we clearly communicate our assessment requirements to potential vendors as part of our onboarding process to ensure full transparency and willingness to comply. Our approach is also consistent with the key steps involved in developing and maintaining a robust third-party risk management program, which includes establishing a clear risk management framework, thoroughly identifying and evaluating our current third-party relationships, and implementing a detailed due diligence and vetting process that includes comprehensive risk assessments . This process often involves requesting relevant internal documentation from the vendor, such as their security policies and incident response plans, and conducting detailed security questionnaires to gain a deeper understanding of their security practices and risk management capabilities.  
Ahura Group requires all of our third-party vendors to implement and consistently maintain reasonable administrative, technical, and physical safeguards that are specifically tailored to the level of sensitivity of the client information they are entrusted with . The security requirements we impose on our vendors are designed to vary based on the risk they present to our organization, considering factors such as the type of confidential information they process, the nature of their network connection to our systems, the specific services they provide, and any data availability requirements . This risk-based approach ensures that vendors handling more sensitive data are subject to more stringent security controls.  
Our contracts with all third-party vendors include specific and legally binding clauses that clearly outline their confidentiality obligations, their security responsibilities, the procedures they must follow in the event of a data breach, and our explicit right to audit their security practices to ensure ongoing compliance . These contractual protections are essential for establishing clear expectations and accountability regarding the safeguarding of client information. We ensure that our vendor contracts mandate prompt notification in the event of any security incidents or changes to their security practices . Additionally, we include clauses that allow us to audit the vendor's management of any subcontractors they may engage and define the specific liabilities in the event of a security breach or data loss that can be attributed to the vendor or their subcontractors . The FTC Safeguards Rule also emphasizes the importance of selecting and diligently monitoring service providers to ensure they maintain appropriate safeguards to protect customer information, and it recommends executing detailed contracts that explicitly specify these security requirements .  
Ahura Group is committed to the ongoing monitoring of our vendors' security practices to ensure their continued compliance with our established security requirements and all applicable regulations . This continuous monitoring helps us to identify and address any potential security weaknesses or deviations from our agreed-upon standards in a timely manner, further strengthening the security of our clients' information.  
A critical aspect of Ahura Group's security strategy is the robust management of risks associated with third-party vendors. The level of due diligence we undertake and the stringency of the security requirements we impose are directly proportional to the risk each vendor presents to our clients' data and our operations. Vendors who handle more sensitive information or provide services that are critical to our core business functions are subjected to more rigorous scrutiny and must adhere to more demanding security controls. While we recognize the value of vendor self-assessments as an initial step in evaluating security posture, Ahura Group also understands the importance of obtaining independent verification for critical vendors. Therefore, we consider obtaining independent security assessments, such as SOC 2 reports, for vendors who handle highly sensitive data or provide essential services. These independent assessments offer a greater level of assurance regarding the effectiveness of a vendor's security controls and can help identify potential vulnerabilities that may not be apparent through self-reporting alone. Furthermore, we recognize that contractual agreements are the cornerstone of our relationships with third-party vendors. These legally binding documents serve to clearly define the security responsibilities of each party, establish explicit expectations for data protection, outline the specific procedures that must be followed in the event of a data breach, and grant Ahura Group the essential right to audit the vendor's security practices. These comprehensive contractual provisions are absolutely vital for ensuring accountability and effectively mitigating the potential risks that can arise from outsourcing services that involve the handling of our clients' valuable data.

5. Client Portal (SuiteDash) Usage Terms

Ahura Group utilizes SuiteDash as a secure and convenient client portal to streamline communication, facilitate the secure sharing of documents and information, and enhance the overall efficiency of our service delivery. By accessing and using the SuiteDash client portal, you, as our valued client, acknowledge and agree that your use of the portal is also subject to SuiteDash's own comprehensive Terms of Service and Privacy Policy, which are readily available for your review directly on SuiteDash's website.
It is important to understand that while Ahura Group has carefully selected SuiteDash as a reputable third-party provider to enhance our client service capabilities, SuiteDash operates independently, and their own Terms of Service and Privacy Policy govern their platform and its functionalities. Therefore, Ahura Group cannot be held directly responsible for SuiteDash's independent actions, their specific security protocols, or their individual privacy practices. While we have undertaken a due diligence process to evaluate SuiteDash's security measures prior to engaging their services, our responsibility is specifically limited to the security of our own internal systems and the protection of the data we transmit to and receive from the SuiteDash platform within our control. We strongly encourage you to take the time to carefully review SuiteDash's Terms of Service and Privacy Policy to gain a thorough understanding of their data handling practices and security measures, as these are distinct from Ahura Group's policies.
By clearly stating that clients' use of the SuiteDash portal is subject to SuiteDash's own terms and that Ahura Group's responsibility is limited to our own systems, we aim to establish clear boundaries of legal liability and set appropriate expectations for our clients. This approach acknowledges the shared responsibility model that is inherent in the use of third-party cloud-based services. While Ahura Group has chosen SuiteDash as a service provider to enhance our offerings, the direct interaction of our clients is with the SuiteDash platform itself, which operates under its own legal and security frameworks. This explicit disclaimer helps to protect Ahura Group from potential liability for issues or incidents that may arise solely from SuiteDash's operations or the implementation of their security protocols. Furthermore, by proactively encouraging our clients to independently review SuiteDash's Terms of Service and Privacy Policy, we are promoting transparency and empowering them to make informed decisions regarding their use of the portal. This also reinforces the understanding that SuiteDash is a separate and distinct entity with its own data handling practices, over which Ahura Group does not have direct control. This transparency aligns with the fundamental principles of data privacy, which emphasize the importance of individuals being well-informed about the processing of their personal information, regardless of whether it is handled directly by Ahura Group or by a third-party service provider we utilize.

6. Data Breach Notification Procedures for New Jersey Residents

In the unfortunate event of a security breach that involves the personal information of residents of New Jersey, Ahura Group is fully committed to adhering to all the requirements stipulated by the New Jersey Data Breach Notification Law (N.J.S.A. 56:8-161 et seq.) . In such a circumstance, we will provide notification to all affected New Jersey residents in the most expedient time possible and without any unreasonable delay, while also ensuring that our notification process is consistent with the legitimate needs and directives of law enforcement agencies, as specifically outlined in the applicable law . New Jersey law mandates that any organization conducting business within the state that maintains computerized records containing personal information must disclose any security breach of those records to any resident of New Jersey whose personal information may have been accessed by an unauthorized party, and this disclosure must be made in a timely manner . Notification must be made without unreasonable delay, unless the entity determines that the misuse of the personal information is not reasonably possible, and it is also required that the breach be reported to the Division of State Police prior to any disclosure to customers .  
The notification provided to affected New Jersey residents will include all pertinent details about the security breach. This will encompass a clear explanation of the nature of the incident, a comprehensive description of the specific types of personal information that were potentially compromised as a result of the breach, the date on which the breach occurred or was discovered, and a detailed outline of the steps that Ahura Group has already taken and the specific actions that we recommend you, as the affected individual, should take to mitigate any potential harm or risk of identity theft . New Jersey law specifies that a data breach report must include comprehensive details about the breach, the precise types of data that were compromised (including Personally Identifiable Information, or PII), and specific information regarding the notification of affected consumers .  
Prior to issuing any notification to affected individuals, Ahura Group is legally obligated to report the security breach and any relevant information pertaining to the incident to the New Jersey Division of State Police within the Department of Law and Public Safety for their potential investigation or handling. This reporting requirement is a critical component of the New Jersey Data Breach Notification Law . New Jersey law explicitly states the obligation to report the breach and all related information to the Division of State Police before any disclosure is made to the affected customers . Furthermore, submitted data breach reports are shared with the NJ State Police for potential criminal activity investigation .
  In the event that a security breach affects more than 1,000 residents of New Jersey, Ahura Group is also required by law to provide notification of the breach to all consumer reporting agencies that compile and maintain files on consumers on a nationwide basis . This additional notification requirement ensures broader awareness of the incident and allows consumer reporting agencies to take appropriate measures to protect affected individuals.  
Within our data breach notification, we will provide clear and readily accessible contact information for affected New Jersey residents to direct any inquiries or concerns they may have regarding the incident. We are committed to providing prompt and informative responses to all such inquiries and will offer appropriate assistance as necessary, which may include providing information on how to access credit monitoring services or other relevant resources to help protect against potential identity theft or financial harm.
New Jersey law establishes specific and rigorous requirements for data breach notification. These include not only the obligation to notify affected residents without undue delay but also the necessity of including specific information within the notification itself. Furthermore, a critical aspect of the law is the requirement to report any data breach to the New Jersey Division of State Police before any notification is provided to the individuals affected. This pre-notification to law enforcement ensures proper coordination and potential investigation of the incident. This legal framework underscores the importance of Ahura Group having a meticulously developed and regularly tested incident response plan that is in complete alignment with these precise legal obligations to guarantee timely and compliant notification in the event of a data breach. Additionally, the New Jersey law includes a specific threshold: when a data breach affects more than 1,000 residents of the state, there is an additional requirement to notify nationwide consumer reporting agencies. This provision indicates a recognition within the law of the potential for more widespread impact and the consequent need for broader awareness and protective measures when data breaches of this scale occur. This threshold necessitates that Ahura Group has in place robust procedures for accurately assessing the scope of any data breach to ensure that all necessary notification obligations, including those to consumer reporting agencies, are met in accordance with the law.

7. Your Privacy Rights Under the New Jersey Data Privacy Law (NJDPA)

If you are a resident of the State of New Jersey, you are afforded certain rights concerning your personal data under the New Jersey Data Privacy Law (NJDPA), which went into effect on January 15, 2025 . This comprehensive law grants New Jersey consumers several important rights regarding the collection, use, and processing of their personal information.  

These rights include:

• The Right to Confirm Processing and Access: You have the right to obtain confirmation from Ahura Group as to whether we are processing your personal data, and if so, to access that personal data .  
• The Right to Correction: You have the right to request that Ahura Group correct any inaccuracies in the personal data we hold about you .  
• The Right to Deletion: Under certain circumstances, you have the right to request that Ahura Group delete your personal data .  
• The Right to Data Portability: You have the right to obtain a copy of your personal data in a portable and readily usable format, allowing you to transmit this data to another entity without hindrance, where technically feasible .  
• The Right to Opt-Out of Targeted Advertising and Sales: You have the right to opt out of the processing of your personal data for the purposes of targeted advertising and the sale of your personal data .
  • The Right to Opt-Out of Profiling: You have the right to opt out of the processing of your personal data for profiling in furtherance of decisions that produce legal or similarly significant effects concerning you .  

To exercise any of these rights under the NJDPA, we kindly request that you submit a verifiable request to us using the contact information provided in the section below. We are committed to responding to your request within the timeframe mandated by the NJDPA, which is generally 45 days from receipt of your request. Please note that in certain complex cases, we may extend this response period by an additional 45 days, as permitted by law. Furthermore, in accordance with the NJDPA, Ahura Group is committed to honoring opt-out signals that are sent by consumers through universally recognized opt-out mechanisms (UOOMs), such as the Global Privacy Control (GPC). This requirement will become effective no later than July 15, 2025, allowing you to easily communicate your privacy preferences across different online platforms .

  The NJDPA provides New Jersey residents with a significant set of rights regarding their personal data, including the ability to confirm processing, access their data, request corrections or deletions, obtain their data in a portable format, and opt out of certain processing activities like targeted advertising, data sales, and specific types of profiling. Ahura Group is obligated to establish clear and easily accessible procedures for our New Jersey clients to exercise these rights, ensuring that we can effectively receive, verify, and respond to their requests within the legally specified timeframes. The NJDPA defines "sensitive data" broadly, explicitly including financial information. This classification is particularly relevant for Ahura Group, as we routinely handle our clients' financial data. This broad definition means that we are required to obtain explicit, opt-in consent from New Jersey residents before processing their sensitive financial information. Additionally, we must conduct data protection assessments for any processing activities involving sensitive data to evaluate and mitigate potential risks to consumers. By July 15, 2025, Ahura Group's online platforms and data processing systems must be capable of recognizing and honoring universal opt-out mechanisms (UOOMs). This technical capability is essential for complying with the NJDPA's requirement to respect user consent preferences communicated through these standardized mechanisms, such as the Global Privacy Control (GPC), thereby empowering consumers to more easily manage their privacy choices across the internet.

8. Contact Us for Privacy and Security Concerns

If you have any questions, concerns, or wish to exercise your rights regarding the confidentiality and security of your information, please do not hesitate to contact us using the following details:

Phone: [Insert Phone Number]
Email: [Insert Email Address]
Mail: [Insert Mailing Address]

We are fully committed to addressing your inquiries in a prompt, transparent, and comprehensive manner, and we assure you that all concerns will be handled with the utmost diligence and attention.

9. Our Ongoing Commitment to Data Security

At Ahura Group, we firmly believe that protecting the confidentiality and security of your information is not a static goal but an ongoing and evolving responsibility. We are therefore committed to continuously reviewing and proactively enhancing our security practices to ensure they remain robust and effective in the face of evolving technological landscapes, emerging cyber threats, and any changes in applicable legal and regulatory requirements.
We deeply value the trust you place in us when you share your personal and financial information, and we are dedicated to upholding that trust by consistently maintaining the highest possible standards of data protection. Our commitment to the security and privacy of your data is a fundamental principle that underpins all of our client relationships, and we will continue to strive to ensure the ongoing safety and confidentiality of your valuable information.

Disclaimer of Tax and Professional Advice

Unless expressly stated otherwise, any tax or professional advice contained in or accompanying this document is not intended or written to be used, and may not be used, for the purpose of:

(i) avoiding penalties under the Internal Revenue Code; or
(ii) promoting, marketing, or recommending any transaction or matter to another party.

Furthermore, unless explicitly stated otherwise, any advice provided shall not be considered a formal tax opinion upon which the recipient may rely.

Terms of Service Acknowledgment

By accessing or using our website, portal, or services, you acknowledge and agree to be bound by our Terms of Service.